How to get transaction coordinator clients in Florida
Every client a transaction coordinator has is a real estate agent. Experienced agents already have a TC or an assistant. New agents have neither, and their first contract is when they find out they need one.
Why new agents are the best clients
A Florida purchase contract starts a clock: inspection period, financing and appraisal contingencies, title, closing. An experienced agent has a system for it. A new agent has a first contract, a broker who is busy and a list of dates they have never tracked before. Florida licenses about 1,100 new real estate agents a month, and every one of them will hit that moment.
What to send a new agent
- What you handle, in one line: contract to close, deadlines, lender and title follow-up, the compliance file.
- Your price per file, and whether it is paid at closing.
- A sample timeline of a Florida contract with the dates you track, so they see the work they would not have to do.
- One way to reach you on the day a contract is signed.
Turn one file into a client
An agent who closes their first deal without missing a date remembers who made that happen. Ask after closing whether you can take their next file, and whether anyone else at their brokerage needs a TC. New agents sit in the same office as other new agents.
Finding newly licensed agents
Florida DBPR publishes new real estate licenses. You can look agents up one at a time, file a public records request (see how to get the DBPR licensee list), or get every new licensee in your counties weekly with name, email and phone, which is the list we sell.
A four-week plan
- Week 1: get the agents licensed this month in the counties you serve.
- Week 2: email each one what you handle, your per-file price and a sample timeline.
- Week 3: follow up once: offer to run their first contract.
- Week 4: repeat with the new week's agents, so you reach each one before their first deal.
Where Florida's new agents are
The counties licensing the most new real estate agents, from DBPR records as of 2026-11-04. These are the agents with no transaction coordinator yet.
| County | Last 12 months | Last 30 days |
|---|---|---|
| Miami-Dade | 1,933 | 204 |
| Broward | 1,102 | 126 |
| Palm Beach | 1,029 | 124 |
| Orange | 870 | 102 |
| Hillsborough | 777 | 82 |
| Lee | 523 | 46 |
| Duval | 426 | 45 |
| Pinellas | 392 | 41 |
| Polk | 341 | 36 |
| Pasco | 333 | 39 |
Stay compliant
Commercial email needs an honest subject, your postal address and an opt-out you honor (CAN-SPAM). Calls and texts to cell phones have separate rules (TCPA and the Do Not Call registry). Keep your work administrative unless you hold a license. This is not legal advice.
Frequently asked questions
How do transaction coordinators get clients?
From real estate agents, almost always by referral or direct outreach. The easiest agents to win are newly licensed ones: they have no TC, no system for deadlines and no idea yet how much paperwork a contract creates. Reach them before their first deal and offer to run that file.
How do I market myself as a transaction coordinator?
Keep it to one short message: what you handle (contract to close, deadlines, lender and title follow-up, compliance file), your flat per-file price, and that the agent only pays at closing if that is how you work. Follow up once. Agents hire a TC when a contract lands, so be in their inbox before it does.
Do transaction coordinators need a license in Florida?
A TC doing purely administrative work, such as tracking deadlines, collecting documents and scheduling, generally works under the agent's supervision without a license. Anything that requires a license, such as negotiating or advising a customer, does not. Check current rules with the Florida Real Estate Commission and your broker. This is not legal advice.
What should a transaction coordinator charge?
Most TCs charge a flat fee per file, often paid at closing. Set yours by how many hours a typical Florida contract takes you, from the effective date through inspection, appraisal, financing and closing.
How many new real estate agents are licensed in Florida?
13,500 new Florida real estate licenses in the last 12 months according to our DBPR records, about 1,100 a month.
One county or all 67, same price. Name, phone, email and mailing address from official DBPR records. No contract, cancel any time.
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